PayLeafA spreadsheet of who owes you
Sent, unpaid, chased once, chased twice. Keeping that list accurate is unbilled work, and it is the work you are most likely to let slip in a busy week.
Freelancer payments
Send the invoice. Stop tracking whether it got paid.
Freelancing means the admin is also your job. PayLeaf takes the worst part off you: branded PDF invoices drafted from a sentence, a pay code on every one of them, and a status that flips itself to Paid the moment the money lands — so the spreadsheet where you track who still owes you can quietly stop existing.
Branded PDF invoicesAI-drafted line itemsAuto paid tracking
Sound familiar?
The invoice is sent. Now the second job starts.
Writing line items for the fourth time
Every project needs the same kind of description written slightly differently. It is ten minutes that produces nothing and happens on every single invoice.
Not knowing until you check the bank
A client pays and nothing tells you. You find out days later while looking for something else, and by then you have already sent an awkward reminder.
How PayLeaf fits freelance work
An invoice that reports back.
Describe the project in plain words — “brand identity, logo plus two rounds of revisions, three social templates” — and PayLeaf drafts editable line items with reasonable pricing. It takes its cues from the invoices you have already sent, so the wording comes back sounding like your practice. Nothing is saved or sent until you approve it.
The finished invoice is a properly branded PDF: your logo, your business name, your GST/HST number if you are registered, your payment terms and a due date. That is the document a client's finance team can actually process, and it is the same document whether the client is a startup or a school board.
Printed on it is a QR pay code, and behind it a payment link. The client scans or clicks, sees the exact amount on a secure Stripe-powered page, and pays by card. On invoices of $250 or more you can offer pay by bank instead — a flat 1.5% rather than card processing, which on a $3,000 project is the difference between $102.30 and $45.00 in fees.
When it settles, the invoice marks itself paid, you get a push notification, and the client gets a receipt by email. A settled invoice cannot be paid twice, so the double-payment conversation never happens either. Your history is the record — no parallel tracking, no reconciliation ritual at month end.
One sentence in, a branded invoice out — and it marked itself paid on settlement.
FAQ
Straight answers.
Yes. Set your business details once — name, logo, GST/HST registration number and payment terms — and they appear on every invoice PDF you generate. If you are not registered, leave it blank and it simply does not appear.
You describe the job in a sentence and PayLeaf drafts line items and pricing you can edit. It draws on your own past invoices to match your wording. Nothing is sent to a client or saved to the invoice until you review and approve it.
On invoices of $250 or more you can offer pay by bank, where the client authorises a debit from their Canadian bank account. It costs you a flat 1.5% with a $5 minimum instead of card processing, and clears in three to five business days.
Every invoice and payment stays in your history with PDF receipts you can download, plus reports you can pull when you need them. The paid status on each invoice is set by the actual payment, so the record matches the bank rather than your memory.
PayLeaf is built for Canadian businesses paid in Canadian dollars, and payouts go to a Canadian bank account. A client abroad can still pay a CAD invoice by card, but their own card issuer may apply a foreign transaction fee on their side.
No. There is no subscription and no minimum. In a month where you invoice nothing, PayLeaf costs you nothing — the only charge is the per-payment fee when a client actually pays you.
More questions? The full FAQ covers fees, payouts, refunds and GST in detail.